Academics

General Data Protection Regulation Policy and Practices

General Data Protection Regulation (GDPR)

(EU) 2016/679 is a regulation in EU law on data protection and privacy for all individuals within the European Union (EU) and the European Economic Area (EEA). It also addresses the export of personal data outside the EU and EEA. The GDPR aims primarily to give control to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.

How We Use Your Personal Information – for applicants
    1. What is “personal information”?
        “Personal information” means any information which relates to or identifies you as an individual.
    2. Who will process my personal information?
        The information provided here applies to the use, sharing and disclosure of your personal information by TCMII as part of the admissions process.
    3. What personal information will be processed?
        For applicants to TCMII certificate and/or degree program and for registrants to courses: TCMII will use the details you provide on your application/registration, supporting documents requested in the application/registration process plus additional details provided by anyone providing personal references.
    4. What is the purpose of information processing?
        TCMII will process the personal information provided on your application/registration and the other information referred to above for the purposes of identifying you, processing your application/registration, verifying the information provided, deciding whether to offer you a place for the program/course you have applied for, and communicating that outcome.
        We may also use or disclose the information provided:

        • To prevent or detect fraud
        • To help TCMII make reasonable adjustments for any disability requested by you
        • To allow us to consider any future accommodation requirements
        • To provide information required by accreditation officials and/or legislation
        • For research and statistical purposes, but no information which could identify you will be published

       

        TCMII considers the processing of your personal information for the above purposes to be either necessary for your admission/registration, or necessary for compliance with a legal obligation. TCMII requires you to provide the information requested during the application/registration process to assess your application properly. Admission decisions are not automated.
    5. With whom will my personal information be shared?
        As well as circulating your application/registration and related materials to the appropriate staff at TCMII, we will share your personal information for the above purposes as relevant and necessary with:

        • Regional Representatives
        • Your funders and/or potential funders
        • Local authorities for purposes of visa and immigration
        • Accreditation organizations, to assist with research regarding Higher Education

       

        TCMII considers the processing of your personal information for the above purposes to be either necessary for your admission/registration, or necessary for compliance with a legal obligation. TCMII requires you to provide the information requested during the application/registration process to assess your application properly. Admission decisions are not automated.
    6. How is my personal information used if I am accepted?
        If you are accepted, TCMII will use your personal information for the purposes described above and in compliance with the GDPR (EU) and Family Educational Rights and Privacy Act (US). If you are accepted, TCMII will also return data to accreditation agencies as required.
    7. How can I access my personal information?
        You have the right to access the personal information that is held about you by TCMII through the Registrar’s office. You also have the right to ask TCMII to correct any inaccurate personal information held, to delete personal information, or otherwise restrict processing or to receive a copy of the personal information you provided TCMII.
    8. How long is my information kept?
        TCMII stores your personal information for as long as necessary to complete the application/registration process. If you are successful, your information will be kept as part of your student record for the duration of your studies. If you are unsuccessful, your information will be normally kept for at least one year after the completion of the application process.
    9. Who may I contact?
        If you have any questions about how your personal information is used, or wish to exercise any of your rights, please consult registrar@tcmi.edu
    10. How do I complain?
        If you are not happy with the way your information is being handled, or with the response received from TCMII, you have the right to lodge a complaint with the registrar’s office (registrar@tcmi.edu) or with the academic dean (dean@tcmi.edu) or with the Vice President of Educational Advancement (vpea@tcmi.edu)
    11. Are changes made to this policy?
        Policies are periodically updated. They are reviewed when necessary and at least biennially. Any changes will be published in this policy and you will be notified via the .edu website and/or in the course catalog.
How We Use Your Personal Information – for students
    1. What is “personal information”?
        “Personal information” means any information which relates to or identifies you as an individual.
    2. Who will process my personal information?
        The information published here applies to the use, sharing and disclosure of your personal information by TCMII.
    3. What personal information will be processed?
        TCMII will keep a record of the details you provided on your application form, any supporting documents requested as part of your admission and additional details provided by recommendations. TCMII will also maintain records about your studies, and about your use of the academic and non-academic facilities and services that we offer. This personal information will include data such as your name, home address, date of birth, courses studied, fee payments, and information about your grades, assessments and results
        Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats. Access to your personal information is limited to TCMII staff who have a legitimate interest in it for the purpose of carrying out their duties, and our use of your personal information will not be excessive.
    4. What is the purpose of information processing?
        TCMII will process your personal information for a range of purposes including:

        • To deliver and administer your education, record the details of your studies and determine/confirm your academic achievements
        • To retain sample assessment for conducting self-studies and program reviews
        • To retain sample assessment to meet accreditation criteria
        • Where relevant, to monitor, evaluate and support your research activity
        • To administer the financial aspects of your relationship with TCMII and funders
        • To deliver facilities to you
        • To enable your participation at events, e.g. graduation
        • To communicate with you effectively via mail, email and phone, including the distribution of relevant newsletters
        • To operate security, governance, disciplinary, complaint, and quality assurance processes
        • To support your education, medical, safety, and welfare requirements
        • To compile statistics and conduct research for internal and statutory reporting purposes
        • To fulfil and monitor our responsibilities for visa, immigration and public safety legislation
        • To enable TCMII to contact others in the event of an emergency
        TCMII considers the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you, or necessary for compliance with a legal obligation, or necessary for the pursuit of the legitimate interests of TCMII or an external accreditation organization. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time.
    5. With whom will my personal information be shared?
        As well as circulating your application/registration and related materials to the appropriate staff at TCMII, we will share your personal information for the above purposes as relevant and necessary with:

        • Regional Representatives
        • Your funders and/or potential funders
        • Local authorities for purposes of visa and immigration
        • Accreditation organizations, to assist with research regarding Higher Education

       

    6. How is my personal information used after I graduate?
        After you graduate a core record of your studies is retained indefinitely so that the details of your academic achievements can be confirmed and for statistical or historical research.
    7. How can I access my personal information?
        You have the right to access the personal information that is held about you by TCMII through the Registrar’s office.
        You also have the right to ask TCMII to correct any inaccurate personal information held, to delete personal information, or otherwise restrict processing or to receive a copy of the personal information you provided TCMII.
    8. How long is my information kept?
        TCMII stores your personal information for as long as necessary to complete the application/registration process. If you are successful, your information will be kept as part of your student record for the duration of your studies. If you are unsuccessful, your information will be normally kept for at least one year after the completion of the application process.
    9. Who may I contact?
        If you have any questions about how your personal information is used, or wish to exercise any of your rights, please consult registrar@tcmi.edu
    10. How do I complain?
        If you are not happy with the way your information is being handled, or with the response received from TCMII, you have the right to lodge a complaint with the registrar’s office (registrar@tcmi.edu) or with the academic dean (dean@tcmi.edu) or with the Vice President of Educational Advancement (vpea@tcmi.edu)
    11. Are changes made to this policy?
        Policies are periodically updated. They are reviewed when necessary and at least biennially. Any changes will be published in this policy and you will be notified via the .edu website and/or in the course catalog.
How We Use Your Personal Information – for alumni
    1. What is “personal information”?
        “Personal information” means any information which relates to or identifies you as an individual.
    2. Who will process my personal information?
        The information published here applies to the use, sharing and disclosure of your personal information by TCMII.
    3. What personal information will be processed?
        TCMII will keep a record of the details you provided on your application form, any supporting documents requested as part of your admission and additional details provided by recommendations. TCMII will also maintain records about your studies, and about your use of the academic and non-academic facilities and services that we offer. This personal information will include data such as your name, home address, date of birth, courses studied, fee payments, and information about your grades, assessments and results
        Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats. Access to your personal information is limited to TCMII staff who have a legitimate interest in it for the purpose of carrying out their duties, and our use of your personal information will not be excessive.
    4. What is the purpose of information processing?
        TCMII will process your personal information for a range of purposes including:

        • To retain sample assessment for conducting self-studies and program reviews
        • To retain sample assessment to meet accreditation criteria
        • To enable your participation at events, e.g. graduate seminars
        • To communicate with you effectively via mail, email and phone, including the distribution of relevant newsletters
        • To operate security, governance, disciplinary, complaint, and quality assurance processes
        • To compile statistics and conduct research for internal and statutory reporting purposes
        • To fulfil and monitor our responsibilities for visa, immigration and public safety legislation
        • To enable TCMII to contact others in the event of an emergency
        TCMII considers the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you, or necessary for compliance with a legal obligation, or necessary for the pursuit of the legitimate interests of TCMII or an external accreditation organization. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time.
    5. With whom will my personal information be shared?
        As well as circulating your application/registration and related materials to the appropriate staff at TCMII, we will share your personal information for the above purposes as relevant and necessary with:

        • Regional Representatives
        • Your funders and/or potential funders
        • Local authorities for purposes of visa and immigration
        • Accreditation organizations, to assist with research regarding Higher Education

       

    6. How is my personal information used after I graduate?
        After you graduate a core record of your studies is retained indefinitely so that the details of your academic achievements can be confirmed and for statistical or historical research.
    7. How can I access my personal information?
        You have the right to access the personal information that is held about you by TCMII through the Registrar’s office.
        You also have the right to ask TCMII to correct any inaccurate personal information held, to delete personal information, or otherwise restrict processing or to receive a copy of the personal information you provided TCMII.
    8. How long is my information kept?
        TCMII stores your personal information for as long as necessary to complete the application/registration process. If you are successful, your information will be kept as part of your student record for the duration of your studies. If you are unsuccessful, your information will be normally kept for at least one year after the completion of the application process.
    9. Who may I contact?
        If you have any questions about how your personal information is used, or wish to exercise any of your rights, please consult registrar@tcmi.edu
    10. How do I complain?
        If you are not happy with the way your information is being handled, or with the response received from TCMII, you have the right to lodge a complaint with the registrar’s office (registrar@tcmi.edu) or with the academic dean (dean@tcmi.edu) or with the Vice President of Educational Advancement (vpea@tcmi.edu)
    11. Are changes made to this policy?
        Policies are periodically updated. They are reviewed when necessary and at least biennially. Any changes will be published in this policy and you will be notified via the .edu website and/or in the course catalog.
How We Use Your Personal Information – for employment applicants and employees
    1. What is “personal information”?
        “Personal information” means any information which relates to or identifies you as an individual.
    2. Who will process my personal information?
        The information published here applies to the use, sharing and disclosure of your personal information by TCMII.
    3. What personal information will be processed?
        TCMII will keep a record of the details you provided on your application form, any supporting documents requested as part of your admission and additional details provided by recommendations. TCMII will also maintain records about your studies, and about your use of the academic and non-academic facilities and services that we offer. This personal information will include data such as your name, home address, date of birth, courses studied, fee payments, and information about your grades, assessments and results
        Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats. Access to your personal information is limited to TCMII staff who have a legitimate interest in it for the purpose of carrying out their duties, and our use of your personal information will not be excessive.
    4. What is the purpose of information processing?
        TCMII will process your personal information for a range of purposes including:

        • To prevent or detect fraud
        • To help TCMII make reasonable adjustments for any disability requested by you
        • To allow us to consider any future accommodation requirements
        • To provide information required by accreditation officials and/or legislation
        • For research and statistical purposes, but no information which could identify you will be published
        TCMII considers the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you, or necessary for compliance with a legal obligation, or necessary for the pursuit of the legitimate interests of TCMII or an external accreditation organization. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time.
    5. With whom will my personal information be shared?
        As well as circulating your application/registration and related materials to the appropriate staff at TCMII, we will share your personal information for the above purposes as relevant and necessary with:

        • Regional Representatives
        • Local authorities for purposes of visa and immigration
        • Accreditation organizations, to assist with research regarding Higher Education

       

    6. How is my personal information used if I become a member of staff?
        If you are accepted, TCMII will use your personal information for the purposes described and in support of your annual letter of appointment decision.
    7. How can I access my personal information?
        You have the right to access the personal information that is held about you by TCMII through your immediate supervisor.
        You also have the right to ask TCMII to correct any inaccurate personal information held, to delete personal information, or otherwise restrict processing or to receive a copy of the personal information you provided TCMII.
    8. How long is my information kept?
        TCMII stores your personal information for as long as necessary to complete the employment process. If you are successful, your information will be kept for the duration of your employment. If you are unsuccessful, your information will be normally kept for at least one year after the completion of the application process.
    9. Who may I contact?
        If you have any questions about how your personal information is used, or wish to exercise any of your rights, please consult your immediate supervisor.
    10. How do I complain?
        If you are not happy with the way your information is being handled, or with the response received from TCMII, you have the right to lodge a complaint with the Vice President of Educational Advancement, Vice President of Ministry Services or Vice President of International Operations.
    11. Are changes made to this policy?
        Policies are periodically updated. They are reviewed when necessary and at least biennially. Any changes will be published in this policy and you will be notified via the .edu website and/or in the course catalog.
How We Use Your Personal Information – for donors

This promise outlines the commitment made to alumni, donors and other supporters to ensure our fundraising is legal, open, honest and respectful.

  • TCM will comply with the law as it applies to charities and fundraising
  • We will respect your rights and privacy
  • We will manage our resources responsibly and consider the impact of our fundraising on our donors, supporters and the wider public
  • If you are unhappy with anything TCM has done while fundraising, you can contact us to make a complaint. We will listen to feedback and respond appropriately to compliments and criticism we receive
  • We will ensure our complaints process is clear and easily accessible